Some companies have robust Enterprise Resource Planning (ERP) systems that are well deployed. Other companies have ERP systems that are underutilized. Still other companies have ERP systems that don’t fit their needs. No matter where your company is at, ERP systems can be complex. That aside, when properly deployed, they will streamline your business processes and improve overall efficiency. The key to achieving this goal is a well planned and executed project. Picturing the replacement of your ERP system may seem daunting. This is very common. But solid and careful planning and preparation will make this achievable. In this blog post, we will discuss five considerations to get an ERP “project” started.
To view other parts of the 5 Points of Consideration for ERP Implementation click the links below:
- Why Replace your ERP?
- Who Will Implement your ERP?
- Prepare for a Demonstration
- Project Execution (This Blog)
- Key Project Execution Components for your ERP Implementation
Company role vs. Consultant (VAR) role
One of the first decisions to make when planning an ERP project is to define the roles and responsibilities of both the company and the ERP consultant. The company's role is to provide the necessary resources and support for the project, while the consultant's role is to provide expertise and guidance throughout the implementation process. It is important to establish clear communication channels and expectations from the beginning of the project to avoid misunderstandings and delays.
Having a champion for the ERP project can make a significant difference. This individual should have a strong understanding of the company's business processes and should be able to articulate how the ERP system can improve efficiency and productivity. The champion should also have the ability to rally support from other stakeholders and to communicate effectively with the project team.
Before implementing an ERP system, it is important to evaluate the existing IT infrastructure and determine if any upgrades or changes are necessary. This includes hardware, software, and network infrastructure. A solid infrastructure plan will ensure that the ERP system runs smoothly and is accessible to all users. With technology advancements, an in-depth review of cloud versus on-premise and which is suitable for your company is now a must.
Quality and size of the data
The success of an ERP project relies heavily on the quality and quantity of data available. It is essential to review and cleanse the data to ensure accuracy, completeness, and consistency. A robust data management strategy is crucial to ensure that the ERP system can effectively process, store, and retrieve data. This data should be relevant and old customers, suppliers and items need not be moved to the new system.
An honest look at your people's skill sets
ERP implementation requires a team effort, and it is essential to have the right people with the right skill sets involved in the project. A thorough evaluation of the existing team's skills and capabilities can help identify gaps and training needs. Investing in training and development can help ensure that the team has the necessary skills to support the ERP system in the long term.
In conclusion, preparing for an ERP project implementation requires careful planning and attention to detail. The above list is not exhaustive and there are other considerations to planning a project. But, with a solid plan in place, the implementation process can be smoother and more successful, leading to improved business processes and greater efficiency. In the next blog, we will discuss ERP project execution.
Ready to find the right ERP for your company? Contact Acuity today.